Team and connections

Kitchen settings, and who on the team can do what.

• Settings that need attention. Settings are grouped by task and show where a decision is needed.
• Preview costing changes. Costing settings preview their impact and name which menus go over target before you save.
• Business details on purchase orders. Business name, reply-to, phone, and delivery address feed straight onto purchase orders.
• Vendor manager. Contacts, how you order from each vendor, and what you actually buy from each.
• Metric or imperial. Choose metric or US units for your kitchen.
• Invite by email. Send an email invitation as Staff or Manager. Invitations expire, and you can revoke them.
• Three team roles. Owner, Manager and Staff. Staff work orders, prep, deliveries and recipes without seeing costs, Analytics, Sage or the Clients book; custom roles are not available.
• Separate kitchen accounts. Your kitchen account does not give access to another kitchen’s records.
• Unassigned records stay separate. Older records without an assigned kitchen are not added to your account automatically.

From empty to a costed first order.

• Guided setup. Add your kitchen details, ingredients, food facts, recipes and first order. Resume saved progress on another device.
• Ends with a real order. The first-order estimate runs on the same engine as the rest of the app.
• Progress from your saved work. The setup checklist checks the ingredients and recipes you have saved when you reopen it.
• The real builder. The recipe step is the actual recipe builder, not a toy version.

Built for wet hands and thin signal.

• No passwords. Sign-in is an invitation and a magic link. Links work once and die in eight minutes.
• Access ends now. Remove someone and their access stops on their next request, not their next sign-in.
• Safe return links. Sign-in destinations are checked, so a crafted link cannot bounce you off-site.
• Read saved pages without signal. Previously opened order pages can be read without signal and show when they were saved. Reconnect to make changes.
• Works without JavaScript. Core pages remain readable if browser scripts are unavailable.
• Readable text and touch controls. Text enlargement, contrast and touch targets are checked in interface tests.
• Notices that behave. Important messages remain visible when an action takes you to another page.
• Service status. The service status check does not repeatedly reload kitchen records.

External ordering connections.

External ordering connections are being developed for a later release.

Sage, answering from your own numbers.

• Ask during setup. Setup keeps an Ask Sage entry, offers questions that fit the stage and records entered so far, and gives you a direct route back.
• Twenty-two read-only tools, three drafts. Ask about the shift, orders, recipes, stock, buying or setup. Sage can also draft the kitchen shopping list, one order’s shopping list, or a guest-count change on a draft order, for an owner or manager to approve.
• Sources under the answer. Each answer shows the records and checks behind its numbers, and says when evidence is missing.
• A draft is not a change. Answers read your records. Nothing changes until an owner or manager approves the draft, and the records are checked again before saving.

Card payments, through your own Stripe account.

• Connect Stripe in Settings. The client pays on Stripe’s page, and the money goes into your own Stripe account.
• Deposits and balances by card. The client pays from a link in an email. Three days before a card balance is due, if it is still owed, they get a reminder with a pay link.
• Online orders too. When your booking rules ask for money, approving an online order emails the client a pay link.
• No saved cards. CostCook does not save cards or refund on its own. Refunds go out from Stripe.

Square, for the counter.

Square is built and being tested. You cannot connect a Square account yet, and no date is promised.

QuickBooks Online, for the books.

QuickBooks Online is built and being tested. Until it lands, nothing here reads from or writes to your books, and no date is promised.

Label printers, connected directly.

Labels print today through your browser’s print dialog. A direct connection to a label printer is planned, with no date.