Upload paperwork. Check prices before saving.
Upload an invoice or price list as a photo, PDF or spreadsheet. Check the items, pack sizes and prices against the original before you save any changes.
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Illustrative records. Review and confirmation are available today.
The price changed on paper first.
The new case price is in a folded invoice. The supplier offer is in a photograph. Tomorrow's quote still reads the number you entered last month.
Upload, review and save.
A photograph, PDF, spreadsheet, Word document, or pasted text can enter the same workspace. Each stays outside your real catalog until review is complete.
- 1Bring in the sourceKeep the original attached.
- 2Read and matchCheck names, units and prices.
- 3You confirmResolve what is uncertain.
- 4Save the reviewed detailsSave only the details you confirmed.
Invoice import that stops for a proper check.
An invoice says what you bought, when you bought it, and what the supplier charged. Review those facts together before they join the purchase ledger.
- Invoice
- GV-4471
- Date
- Jul 28, 2026
Keep the source in view.
The photo or PDF sits beside the rows awaiting review, so a doubtful unit can be checked against the paper instead of memory.
Reconcile before posting.
Compare the invoice total with the sum of its lines. Check duplicate warnings before saving a purchase.
Post once.
Saving the same import twice returns its existing receipt. Ingredient prices follow the purchase date, so an older invoice does not replace a newer price.
A supplier price list is an offer, not a purchase.
Read the sheet row by row. Apply the offers you want, skip the ones you do not, and stop when a pack-size change needs a closer look.
A price list is an offer. An invoice is what happened. CostCook keeps the difference.
Map the sheet you received.
For a spreadsheet with unfamiliar columns, check which column holds each detail before importing. Any ignored columns are shown.
Match names without hiding doubt.
Check uncertain ingredient matches. Confirmed supplier names can be remembered for the next review.
Refuse the quiet pack change.
A different pack size cannot slide through as if only the price changed. That row stops for a decision.
The awkward rows stay awkward on screen.
Trust is earned at the edge cases. Nothing unreadable, unmatched, duplicated, or structurally changed needs to be guessed into place.
- UnreadableThe source text is quoted back beside the row awaiting review.Correct or leave waiting
- UnmatchedCandidate matches and their ambiguity remain visible.Choose or add
- DuplicateThe existing invoice and receipt help you avoid saving the purchase twice.Open the existing record
- Pack changedThe new pack is not treated as a simple price update.Review the unit
The import details, kept close.
Selected shipped capabilities for invoices and supplier price lists.
15capabilities
Invoice importReview the purchase before it changes a price.8
- Upload or paste. Drop files, paste text, or photograph paper. The workspace queues and tracks each one.
- Check the document type. Check how the document was identified. Change its type, replace an unreadable file or leave it out.
- Check names and units. Review the names, quantities and units read from the document before they are saved.
- Review before saving. Imports live outside your real catalog until you confirm them.
- Invoices that check themselves. Compare the invoice total with the sum of its lines. Duplicate invoices are flagged.
- The original stays visible. The photo or PDF sits beside the rows awaiting review while you review. Discard really deletes it.
- No duplicate save. Saving the same import twice returns the existing receipt instead of adding duplicate purchases.
- Unreadable means unread. Unreadable text stays beside the suggested details so you can correct it against the source.
Price-list importChoose which supplier offers become current.7
- Price sheets, row by row. Apply or skip each line. A pack-size change refuses to apply silently. A sheet is an asking price, never a purchase.
- Check every imported row. Review possible duplicates and uncertain matches. Imported rows need the same details as manually entered ones.
- Spreadsheets with different columns. Check which columns hold names, pack sizes and prices before importing. You can see which columns will be ignored.
- Word documents. Import text from a Word document without copying it into another file first.
- Match supplier names. Suggested matches can connect a supplier’s “Roma tomatoes” to your “Tomato, Roma” ingredient.
- It learns your names. Confirmed supplier names can be remembered for your kitchen’s next import.
- Batch imports tested. Tested with 120-item order guides and 20-invoice batches that stay together.
Frequently asked questions
The practical questions to settle before supplier paperwork changes a working cost.
What can I import into CostCook?
Upload a photo, PDF, spreadsheet or Word document, or paste text. Review the suggested items and prices against the original before saving.
Does an import update ingredient prices automatically?
No. Review and confirm the import first. Exact ingredient matches may be preselected; uncertain names, units and pack sizes need your decision.
What is the difference between an invoice and a price list?
An invoice records a purchase that happened. A supplier price list is an offer, not a purchase. CostCook lets you apply or skip price-list rows individually and will not silently apply a pack-size change.
What happens when CostCook cannot read a line?
Unreadable text stays beside the suggested details. Correct the row, leave it for later, replace the file or exclude it before saving.
How are duplicate invoices handled?
The invoice total is compared with the sum of its lines, and duplicate invoices are flagged. Saving the same import again returns the existing receipt without adding purchases twice.
Can an older invoice replace a newer ingredient price?
Current cost follows the newest qualifying purchase date, not the order in which documents were typed or imported. Backlogging an older invoice does not make it the current price.
Review your next supplier invoice.
Bring in the next supplier document with every line still under your eye.