Check your stock before you buy more.
Count it first. After that, deliveries you record, waste you log and orders you pack move the number. An old count, or no count at all, does not take anything off the shopping list.
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Illustrative shelf record
Computed from the last trusted count
The screen said one case. The shelf was empty.
Nobody had counted in twelve days. Prep opened the walk-in and found nothing. A number with no count date can look exact and still be wrong.
Count it once. Then deliveries, packing and waste move the number.
The dated history shows each change, so you can see how you got to today’s number.
- Physical countStarting physical count52 lb
- Northline rebuy receivedChange since count+20 lb
- Packed for two ordersChange since count−17 lb
Every count is kept.
Each count is saved with its date. A later count or correction adds a record; it does not erase the old one.
You can see how old the count is.
Fresh, Stale or Never counted sits right next to the quantity, where you see it before you plan.
History keeps its old price.
The pack cost freezes at count time, so a later correction does not rewrite what the shelf was worth then.
Use recent counts to work out what to buy.
Start with what the next orders need, then take off the stock a recent count backs up. Change any quantity yourself; your change stays separate.
- Chicken thighRecent count. It can cut the buy.55 lbFresh
- Baby spinachShown so you know. Count again before you rely on it.18 lbStale
- Olive oilNothing guessed. The buy stays as it was.No countNever counted
Never counted means nothing gets guessed.
When there is not enough to go on, the status says what is missing and the buy stays as it was. The fix: go count it.
What is in Inventory.
Open the details to check what is available today.
6shipped capabilities
Inventory
- Stock on hand. Start with a dated physical count, then add deliveries and subtract recorded use and waste.
- Dated count history. Each count keeps the unit cost recorded at the time. A later correction does not replace the old count.
- Count freshness. See whether stock is Fresh, Stale or Never counted. Missing or old counts do not reduce estimated buying.
- Desktop and phone views. A desktop table and a phone list, with state badges and a need breakdown naming which order wants what.
- Buy what is missing. Subtract trusted stock from order needs to build a printable shopping list. Quantities you override stay separate.
- Shelf value. What the shelf was worth at any date.
Frequently asked questions
What people ask before they let a shelf count change what they buy.
How is on-hand inventory calculated?
Count an ingredient and record the date. Later purchases add stock; logged waste and completed packing subtract it. The history shows each change.
What do Fresh, Stale, and Never counted mean?
Fresh means the count can be used to reduce buying. Stale means count it again. Never counted means enter a first physical count before using stock in the calculation.
Will a stale count reduce what the shopping list buys?
No. Only trusted on-hand quantity reduces estimated buying. A stale or unsupported estimate can remain visible for context, but it is not allowed to quietly subtract from the buy.
Does a par level add food to the shopping list?
Yes, when you build the kitchen shopping list. A par level can mark an ingredient below par, at or above par, not compared until it is counted, or without a par. Inventory > Build shopping list builds what to buy for confirmed events and your par, by supplier. Only a recent count is taken off the buy. The shopping list on one order is separate and covers that order.
What happens when a count is corrected later?
A correction adds a dated record. Earlier counts and the unit costs saved with them stay in the history.
Can I see what the shelf was worth on an earlier date?
Yes. Inventory can show shelf value as of a selected date, using the count and movement history available for that point in time.
Count one shelf before your next shop.
Bring one real shopping list and count one shelf. Watch the count, and every change after it, move what you need to buy.