Compare planned food cost with what you spent.
Bring your purchase records together and compare monthly spending with the ingredient use calculated from your orders. Review the difference, including logged waste and anything still unexplained.
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Illustrative August close
A $715 gap is not automatically $715 of waste.
Waste can explain the part you logged. Late purchases, corrections, and count quality can explain—or limit—other parts. The remainder should stay named without assigning blame.
Keep purchases from four sources together.
Import a supplier invoice, post a received purchase order, attach spend to an event, or log one item quickly. The source stays on every row.
Make the month show its working.
Compare the cost of ingredients calculated from orders with recorded purchases. Logged waste may explain part of the difference. The rest remains open for review.
Let dates and corrections keep the past intact.
Ingredient prices follow the purchase date. Choose a date range to see price increases and decreases. Correct a wrong amount by adding an adjustment and a reason; keep the original record.
When the evidence stops, the conclusion stops.
A late record keeps its date, a correction keeps its reason, and turnover waits for trusted counts. Each limit preserves what is known and names the next action.
The complete Purchases & month cost list.
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Purchases & month cost
- Four ways to record purchases. Manual entry, invoice import, order log, and receiving, each entry tagged with its source.
- Batch entry. Enter a whole invoice, check its total and save all its lines together.
- Quick log. Or record a single purchase in seconds.
- Corrections, not edits. Add or subtract an amount and give a reason. The original purchase stays in the history.
- Cost as of date. Current cost follows the purchase date, not the order you typed things in.
- Prices that moved. See which prices rose or fell over the dates you choose, with a percentage change and a link to the purchases.
- Monthly cost comparison. Compare ingredient use calculated from orders with purchase spending. Any unexplained difference stays separate from logged waste.
- Waste, valued. Logged waste explains part of the difference using the cost saved with that waste record.
- Stock turnover, when counts support it. Stock turnover is shown only when a trusted count is available at each end of the period.
- Purchases needing attention. Find orders waiting for your action or already sent. Open a sent purchase order to record its delivery.
- Filter purchase history. Filter purchases by ingredient and date. Longer results continue on the next page.
Frequently asked questions
The practical questions behind turning purchase history into a month result without outrunning the evidence.
Where do purchase records come from?
Type a purchase, import an invoice, record an event purchase or save a delivery. Each entry keeps its source. A whole invoice can be saved together.
What does the month verdict compare?
It compares ingredient use calculated from orders with recorded purchase spending. The difference is not automatically classified as waste.
How does logged waste affect the gap?
Logged waste explains part of the difference using the cost saved with that waste record. Any remaining amount stays unexplained.
Can I correct an old purchase?
Corrections are signed adjustments with a required reason. The adjustment joins the record, so the original history is not silently edited.
When does inventory turnover appear?
Only when two trusted inventory counts bracket the selected period. Without those rails, CostCook does not manufacture a turnover number.
Close the month with the known and unknown parts still visible.
Bring one real month. Follow every purchase into the ledger and inspect the result beside the records that support it.