Compare planned food cost with what you spent.
Put your purchases in one place and hold the month’s spending up against what your orders say you should have used. Then look at the gap: what logged waste explains, and what nothing explains yet.
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Illustrative August close
A $715 gap is not automatically $715 of waste.
Food you bought but haven’t used yet is still on the shelf, and your counts take it out. Waste explains the part you logged. Late purchases, corrections and shaky counts can explain more of it, or limit what you can say. Whatever is left stays on the page, named, with nobody blamed.
Every purchase in one list, however it came in.
Import the supplier’s invoice, save a received PO, put spend on an event, or log a single item fast. Each row says where it came from.
Make the month show its math.
“Should have cost” is the recipe estimate from your orders. “Did cost” is what you paid. Your shelf counts take out what’s still on the shelf at the end of the month. Logged waste is valued at the cost saved with each waste record, and whatever is left shows as the “Unaccounted gap”.
Old numbers stay the way they were.
Ingredient prices follow the purchase date. Pick a date range to see what went up and what came down. Fix a wrong amount by adding an adjustment and a reason. The original record stays.
It stops where the records stop.
Each warning says what happened and what to do next.
What is in Purchases & month cost.
Open the details to check what is available today.
12shipped capabilities
Purchases & month cost
- Four ways to record purchases. Manual entry, invoice import, order log, and receiving, each entry tagged with its source.
- Batch entry. Enter a whole invoice, check its total and save all its lines together.
- Quick log. Or record a single purchase in seconds.
- Corrections, not edits. Add or subtract an amount and give a reason. The original purchase stays in the history.
- Cost as of date. Current cost follows the purchase date, not the order you typed things in.
- Prices that moved. See which prices rose or fell over the dates you choose, with a percentage change and a link to the purchases.
- Monthly cost comparison. Compare ingredient use calculated from orders with purchase spending. Any unexplained difference stays separate from logged waste.
- Waste, valued. Logged waste explains part of the difference using the cost saved with that waste record.
- Stock turnover, when counts support it. Stock turnover is shown only when a trusted count is available at each end of the period.
- Purchases needing attention. Find orders waiting for your action or already sent. Open a sent purchase order to record its delivery.
- Filter purchase history. Filter purchases by ingredient and date. Longer results continue on the next page.
- Analytics. Overview says whether this week is on track, What to charge gives the price per guest that reaches your target, and Month review compares the month’s plan with purchases.
Frequently asked questions
What people ask before they trust a month-end number.
Where do purchase records come from?
Type a purchase, import an invoice, record an event purchase or save a delivery. Each entry keeps its source. A whole invoice can be saved together.
What does the month review compare?
It compares ingredient use calculated from orders with recorded purchase spending. The difference is not automatically classified as waste.
How does logged waste affect the gap?
Logged waste explains part of the difference using the cost saved with that waste record. Any remaining amount stays unexplained.
Can I correct an old purchase?
Corrections are signed adjustments with a required reason. The adjustment joins the record, so the original history is not silently edited.
When does inventory turnover appear?
Only when two trusted inventory counts bracket the selected period. Without them, CostCook shows no turnover number.
Close the month with the known and unknown parts still visible.
Bring one real month. Put every purchase in and check the result against the records behind it.