Give your crew their own sign-in.
Invite your crew by email into the same kitchen account. Each person gets one of three roles: Owner, Manager or Staff. The role decides what they see and what they can change.
Before you invite: pick Staff for anyone who should not see costs. Custom roles are not available.
Founding offer open now: 15 days free, then $49/month per kitchen, locked in for life. Limited to the first 20 kitchens. Regular price $99/month per kitchen; unlimited crew. Prices plus tax. Card required; $0 today. Cancel before day 16 in Settings → Billing, no call required. What to prepare · Plan and team limits
Teammates are unlimited.
Runs the account: billing, the team, kitchen settings and recipe publishing.
Sees the money: costs, prices, Analytics, Sage, clients and purchasing.
Works the kitchen: orders, prep and pack lists, deliveries and recipes, without the money.
What each role adds.
Each role builds on the one below it. Staff get the kitchen work. Managers add the money. The Owner adds the team, billing, settings and recipe publishing.
Owner
- Can open
- Everything a Manager and Staff member can open, plus kitchen settings and billing.
- Can do
- Invite people and change their role; manage billing and kitchen settings; publish, archive and restore recipes.
- Cannot
- Nothing in the account is closed to the Owner.
Manager
- Can open
- Everything a Staff member can open, plus costs and margins, Analytics, Sage, and the Clients book with its events.
- Can do
- Finish kitchen setup and imports; set prices; book events; edit vendors and purchase orders; approve or discard Sage drafts.
- Cannot
- No billing, team or kitchen settings, and no recipe publishing.
Staff
- Can open
- Orders, prep and pack lists, deliveries and shelf counts, plus recipes, ingredients and menus. Costs and margins are taken out of what they see.
- Can do
- Edit recipes, ingredients and menus; check in deliveries; count shelves.
- Cannot
- No prices, costs, Analytics, Sage, setup, imports, clients or settings.
Where it stops.
You cannot hide a single screen, show just one field, or build your own role. The line is the role: Staff never see costs, Managers see the money but not billing, and only you run the team.
If your crew needs a finer line than that, book 15 minutes before you decide.
Access check
- Actions restricted by role
- Yes
- Costs hidden from Staff
- Yes
- Choose who can open each screen
- No
- Custom roles
- No
Questions to settle first.
Who sees costs, how invites work, and where roles stop.
Can I hide food costs from a cook?
Yes. Invite them as Staff. CostCook takes costs and margins out of what Staff see. Analytics, Sage, setup, imports and the Clients book stay with Owners and Managers.
Can I build a custom role?
No. The roles are Owner, Manager and Staff. There is no permission builder for single screens, fields or actions.
What role does a new teammate get?
The one you pick when you send it: Staff or Manager. The link signs them in once, with no password. It works for 7 days, and you can change the role later.
Are restricted actions actually blocked?
Yes. CostCook checks the role on the server when someone opens a screen or tries an action, even from a direct link, and takes cost figures out before a Staff page is sent.
Invite the crew knowing what they can see and do.
Bring the people who run your week into one kitchen account. Billing and the team stay with you. Costs stay with you and your Managers.