Give your crew their own sign-in.
Invite your crew by email to the same kitchen account. Compare what Owners, Managers and Staff can do, from daily prep to recipe publishing and billing.
Before you invite: Staff can open cost screens, and custom roles are not available.
15 days free, then $49/month per kitchen. Card required; $0 today. Cancel before day 16 in Settings → Billing, no call required. What to prepare · Plan and team limits
Teammates are unlimited during launch. Post-launch teammate limits have not been announced.
Manages billing and recipe publishing, archiving and restoration.
Manages setup and invitations; reviews Sage shopping-list drafts.
Works from the shared kitchen record without the manager-only Sage or owner-only controls.
What each role adds.
Staff use the shared kitchen records. Managers can also do the management tasks below, and Owners can do both plus the Owner tasks.
Owner
- Workspace access
- Everything a Manager and Staff member can access.
- Protected work
- Manage billing; publish, archive and restore recipes; manage Square when that connection is enabled.
- Boundary
- Owner-only actions stay with the workspace owner.
Manager
- Workspace access
- Everything a Staff member can access.
- Protected work
- Complete kitchen setup; invite and revoke teammates; ask Sage about price moves; review Sage shopping-list proposals.
- Boundary
- Billing, recipe publishing, archiving and restoration stay with the Owner. Square controls apply only when that connection becomes available.
Staff
- Workspace access
- Open the shared operational workspace, including cost screens.
- Protected work
- Use day-to-day kitchen records and ask Sage the questions available to Staff.
- Boundary
- Manager- and Owner-only actions remain unavailable.
What this is not.
CostCook does not let you hide one screen, expose one field, or assemble a custom role. If a cook must receive a prep list without being able to open costs, that boundary is not available today.
If hiding costs is essential, CostCook is not the right fit today. If you want to check your setup before deciding, book a 15-min demo.
Access check
- Actions restricted by role
- Yes
- Choose who can open each screen
- No
- Custom roles
- No
Questions to settle first.
Check cost visibility, invitations and role limits before adding your team.
Can I hide food costs from a cook?
No. CostCook does not have per-screen permissions, so a workspace teammate can open cost screens. The role boundaries protect specific sensitive actions, not every view.
Can I build a custom role?
No. The available roles are Owner, Manager and Staff. There is no permission builder for individual screens, fields or actions.
What role does a new invitation receive?
Invited teammates join as Staff today. Invitations are not a self-service path for building a custom manager role.
Are restricted actions actually blocked?
No. CostCook checks your role when you try a restricted action, even if you follow a direct link.
Invite the crew knowing what they can see and do.
Bring the people who run the week into one workspace, and keep the sensitive work attached to the role that should carry it.